Learning Research and Development Center

 

Grant Information

GRANTS

While each grant submission is different, below are general guidelines used for commonly requested actions that span all agencies.  Please contact Mat Romick in Fiscal Services regarding all submissions.

 

PRE-AWARD

Conflict of Interest Disclosure

All faculty and researchers must complete a conflict of interest disclosure prior to being able to submit grant proposals.  Conflict of Interest Disclosures are due each year by April 15th.  https://coi.hs.pitt.edu/front.asp

Agency Registration/Affiliation

In order to submit (or to set up electronically) a grant you typically must register with the agency and affiliate yourself with the University.  While not all agencies have this requirement, below are links to the University’s registration sites for the most commonly submitted-to agencies that do have this requirement:

NSF :  https://www.pitt.edu/offres/ornsfform2.html
NIH :  https://www.pitt.edu/offres/ornihform.html

 

Deadlines

Internal
Grants.gov submission: 10 working days prior to the submission deadline
All other submission types:      5 working days prior to the submission deadline

External
NIH Deadlines: http://grants.nih.gov/grants/dates.htm
NSF Deadlines: (varies per program)  http://www.nsf.gov/
IES Deadlines: (pgs 9-11) http://ies.ed.gov/funding/pdf/IESFY2009_FR.pdf

Please work with Mat Romick in Fiscal Services for all grant submissions and inform him as early as possible regarding new submissions.

 

Subawards/Subcontracts (for submission)

Should you wish to include a subaward (subcontract) on your grant submission, the following documentation must be received from the subawardee institution prior to the submission being sent through to the Office of Research:

  1. A detailed budget outlining their costs
  2. A budget justification
  3. A statement of work
  4. A commitment letter (Letter of Intent) outlining the fact that their institution agrees to enter into the subcontract on your grant, should it be awarded, at the budget that is outlined.  This should be signed by their institutional authorized representative with the authority to sign contracts and agreements (here, it is the Director of our Office of Research). 

 

Consultants (for submission)

Should you wish to include a specific consultant on the grant submission , the following documentation must be received from the consultant ptior to the submission being sent through to the Office of Research:

1.)  A detailed budget outlining their costs

  1. A statement of work
  2. A letter outlining the fact that they agree to work on your grant, should it be awarded, at the budget that is outlined.  This should be signed only by them.  We are essentially contracting them to perform a specialized job and will eventually cut them a check for services rendered.  There are no taxes taken from the check and they will receive an IRS Form 1099 at the end of the year in order for them to include this income on their taxes.

* If you are requesting a consultant, but do not know who it will be, the consultant may be listed out as TBD and the above does not apply.

 

POST-AWARD

No-Cost Extensions

In order to request a no-cost extension of a current project, please complete the below form and sent it to Mat Romick in Fiscal Services:

NOCOST EXTENSION REQUEST FORM

 

Participant Payments

All study participant payments $10 and above will be issued through the WePay system.  Participants will receive a plastic debit card that is loaded with the amount of money received for payment as a study participant.  The card is issued with a PIN that is required in order to use the card.

In order to set up or modify a project and/or study, please complete the below request form and submit it to Mat Romick in Fiscal Services.

WEPAY PROJECT STUDY REQUET FORM

 

Consultants

If you wish to secure consultant services, complete the below form and submit it to Mat Romick in Fiscal Services:

CONSULTANT REQUEST FORM

 

HELPFUL LINKS

Proposal Preparation and Maintenance

Data for Proposal Preparation http://www.pitt.edu/~offres/proposal/trans_info.html
NSF Fastlane https://www.fastlane.nsf.gov/fastlane.jsp
NIH eRA Commons https://commons.era.nih.gov/commons/
Grants.Gov http://www.grants.gov/

Federal Sponsors

National Science Foundation http://www.nsf.gov/
National Institutes of Health http://www.nih.gov/
US Department of Education  http://www.ed.gov/index.jhtml

Foundation Sponsors

The Spencer Foundation http://www.spencer.org/
The William and Flora Hewlett Foundation http://www.hewlett.org/Default.htm
The Heinz Endowments http://www.heinz.org/

Search LRDC